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  • Posts Tagged ‘grad school’

    A different sort of admissions letter


    2009 - 10.21

    Last week I got an email from Berkeley. Today, Riverside contacted me.  Their email is quite a bit different:

    We received correspondence that you are interested in our Computer Science and Engineering Graduate Program. The first place that you should check out is our website: www.cs.ucr.edu <http://www.cs.ucr.edu/> and see what we are all about. Second, please let me know if there are any questions and/or concerns that you may have about the program; we have students from many different disciplines: math, biology, IT/IS, physics, business informatics, electrical engineering, etc. We also have students from many different backgrounds and countries, and celebrate the diversity of our department and university! If you apply online (http://graddiv.ucr.edu) as a PhD before January 5, 2010 then you are eligible to receive a fellowship that awards an average of about *$50,000* in the first two years alone! Our PhD students are fully funded, so if you have a minimum GPA of 3.0 (in your last two years of undergraduate study) and 1100 GRE score, please apply. You too, can attend graduate school essentially FOR FREE!! We are currently accepting applications for Fall 2010, Winter and Spring 2011. Please e-mail or call us if you have any questions or would like to schedule a visit to our campus. (If offered admission to our department, we will fund your visit up to $500 for you to come out and see us in our spring open house!)

    There’s something very wrong when I had not heard of the school and would not have sent any sort of correspondence. And that’s a difference I would like to keep from my undergraduate applications.

    As an incoming undergraduate, it’s  my responsibility to find schools I’m interested in and contacting them. I was competing for attention against millions.

    As an incoming grad student, it’s different. Universities know who I am (or more accurately that I am a female science student) and are contacting me.

    The second difference is the focus of the letter. This one focuses a lot more on money compared to the Berkeley one. And I am very confused as to why. I am a PhD student in the sciences; I expect my academic career to be paid for by the university I choose to attend. For a full graduate career, I should be researching and it is silly to expect me to give a university IP without being employed.

    Email Rules for use with Professors


    2009 - 10.20

    Professors can, and many do, get hundreds of emails a day. For research professors in particular, answering emails can be wasting valuable grant proposal, paper writing, and lecture planning time.

    So, they hit “delete.” A lot.

    When you want to talk to them, that becomes a big problem. So, what to do?

    1. Make the Subject of your email specific. Even if you’re taking their class, they may have no idea who you are or what you could want.

      • “CS 101: homework question.”
      • “Request for meeting.”
    2. Keep it short. No one cares to hear your life story. At most, half a page. In most cases, a couple sentences to a paragraph is all that’s necessary.
    3. Avoid anything that resembles a form letter. If you can address it to another prof, then there’s a problem.

    For the case of professors you don’t know (like ones that you’re interested in doing research with for grad school), the following additional rules apply:

    1. Talk about them. This goes in hand with not writing form letters. Reference a paper or two to prove that you actually know who they are.
    2. Include a brief introduction to who you are. I recommend doing this after the talking about them. Unless you are super famous, they have absolutely no idea what you want.
    3. Include a “thank you.” They bothered to read your letter rather than delete it. Show some gratitude.

    As painful as it might be, you may need to wait a couple days to a few weeks for a response. If you’re writing to a professor while in their class, go to their office hours if that happens before they respond or try contacting the TA. In the case of an unfamiliar professor, just keep waiting. No one likes to come back from a conference to multiple copies of the same message.

    Berkeley?


    2009 - 10.15

    So, I got an email from the Student Affairs Officer at UC Berkeley‘s Electrical Engineering & Computer Sciences Department. It never occurred to me that Berkeley would ever know who I am; after all, this is one of the top public universities.

    It’s sort of a strange perk of going to California school for an REU, I suppose.

    The letter itself is odd though. As would be expected, it’s a form letter and seems to be oriented to students that are non-white and/or non-male due to it’s references to diversity student groups. By the length, whomever wrote it feels passionate about diversity, but didn’t consider that reading a page long email is a bit tiring.